Digital sworn translation with an electronic signature: when is it accepted?

More and more procedures are done online: visa applications, university admissions, registrations. For these, a sworn translation in PDF with an electronic signature can be the fastest and most convenient option.

What it is

It is a sworn translation delivered as a PDF file and signed electronically by the sworn translator. The signature makes it possible to check who signed it and that the document has not been changed since.

Advantages over paper

• Speed: you receive it as soon as it is ready, with no shipping or travel.
• Convenience: you can upload it directly to online platforms.
• Copies: you can send it to several authorities without ordering extra originals.

When it is accepted

It depends on each authority. Many online platforms ask for it in exactly this format, but some offices still require the paper original with a handwritten signature and stamp. Before ordering, ask the receiving authority which format it accepts. If in doubt, we can help you word the question.

How it works

1. Send us the document and tell us the destination country and authority.
2. We confirm the possible format, the turnaround and the quote.
3. Receive the sworn translation as a signed PDF and, if you need it, on paper too.

An important tip

Keep the original PDF we send you. If you print or scan it, the electronic signature can no longer be verified, and the paper copy may not carry the same weight.

Want your sworn translation in digital format? Email us at info@ddminternational.eu or use our contact page. Learn more about our sworn translation service.

More sworn translation guides

• Sworn translation of a criminal record certificate: steps, apostille and turnaround
• Urgent document translation: how it works and what turnaround is realistic
• Sworn translation of less common languages
• How to translate a birth certificate to use abroad
• What is the Hague apostille and when do you need it with a sworn translation?
• Sworn translation of degrees and academic transcripts
• Sworn, official and certified translation: what is the difference?